AFTER SCHOOL PROGRAMS

REQUIREMENTS TO OPERATE UNDER GNSI SPONSORSHIP OF CENTERS

The basic requirements to receive reimbursement for the CACFP are:

Exempt from licensing by Bright From the Start
Non-Profit Organizations are automatically eligible and must have tax exempt status under IRS Code 501(c)3
Center must serve meals that meet USDA and CACFP Meal Pattern Requirements. The meal pattern includes serving food groups in amounts appropriate to the child
Center must record accurately the number of children you serve meals to daily
Center must maintain health and sanitation requirements
Follow all policies and procedures set forth by GNSI, Bright from the Start, and USDA

Promote the safety and well-being of the children in your care

Quick Links:

To submit application for GNSI sponsorship, click here.
To visit Bright from the Start: Department of Early Care and Learning (DECAL), click here.
To view and download forms for CACFP, click here.
To request a contact from one of GNSI specialists, click here.

WHAT ARE THE BENEFITS OF CACFP

The CACFP offers many benefits to the Center, children and parents. By participating in the CACFP under GNSI sponsorship you will:

Receive reimbursement for meals that are normally provided by the center (up to 1 meal and 1 snack)
Assure parents their children are receiving well-balanced nutritious meals while in your care
Develop healthy eating habits for your children that will last a lifetime
Partner with a reliable, knowledgeable, friendly and proactive sponsor that will guide you through all requirements of the Food Program
Have access to easy, efficient, and real-time online claim processing software at no cost to you
Be at leader at the forefront for a healthy Georgia for generations to come

HOW TO OPERATE EFFECTIVELY FOR REIMBURSEMENT

Below is a list of recordkeeping that must be maintained by centers claiming reimbursement with GNSI

Daily record keeping requirements to receive reimbursement for the CACFP are:

Daily Menu for Children
Point of Service Meal Count (At Risk Weekly Menu and Food Service Record)

Monthly recordkeeping requirements to receive reimbursement for the CACFP are:

Monthly Record of Meals and Snacks Served
Monthly Record of Operating Cost Form and supporting documents (receipts and Receipt Journal Report)
Copies of monthly claim for reimbursement
Copies of invoices and receipts for purchases/vendor invoices
Monthly bank statements and/or CACFP accounting records/ledgers
Copies of Posted Menus

Annual recordkeeping requirements to receive reimbursement for the CACFP are:

Roster
Enrollment Forms
Racial Ethnic Data

WIC Information distributed to parents
Household Letter
Sharing information with Medicaid/SCHIP form sent to families

Copy of Application Materials
Procurement documentation, contracts and agreements
Copies of past reviews

FREQUENTLY ASKED QUESTIONS

How do I obtain a copy of my center's tax ID letter?

Your Tax ID number or Federal Employers Identification Number (FEIN) can be obtained directly from the Internal Revenue Service (IRS) by calling 800.829.0115. Letters can be faxed immediately upon confirmation of registered agent. (Note: the requestor must be a registered agent of the organization on file with IRS)

Can GNSI help my center obtain a vendor?

Yes! As one of our added benefits to our partners, GNSI would love to facilitate the vendor search for your organization. As we are a federally funded program and must remain completely and totally impartial, we cannot suggest a single vendor over another. Rather, our extensive knowledge and network have afforded us the ability to provide perspective vendors, and possibly, references from our current partners who currently (or previously) receive meals from the perspective vendors.

What is required for my site to prepare meals on site?

In order for a center to prepare meals on site, the center must have a current and compliant food service permit from the local or state health authority and current health inspection from the local issuing authority.